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diff --git a/calendar/helpdocs/en_US/manage.rst b/calendar/helpdocs/en_US/manage.rst new file mode 100644 index 0000000..36292a5 --- /dev/null +++ b/calendar/helpdocs/en_US/manage.rst @@ -0,0 +1,169 @@ +.. _calendar-manage: + +Manage Your Schedule +==================== + +All functions to maintain your events are accessible from the main calendar view. + + +Add Events to a Calendar +------------------------ + +**Via toolbar** + Click the *New event* button in the toolbar to get an empty dialog where you enter + the :ref:`event properties <calendar-edit-event>` such as summary, date/time, reminders, etc. + Click *Save* to finally add it to the selected calendar. + +**At a specific date/time** + Navigate the calendar view to the date you want to add an event for. Then mark the range + of time (or dates in month view) with the mouse by pressing the button at the time the event + should start and releasing it again at time it finishes. This will open the :ref:`event dialog <calendar-edit-event>` + with the selected date/time range already filled in. + + In order to create new all-day events, double-click the desired day in the calendar view. + + +.. index:: Recurring events, Participants, Participants +.. _calendar-edit-event: + +Edit and Reschedule Events +-------------------------- + +The Event Dialog +^^^^^^^^^^^^^^^^ + +When clicking an event in the calendar view, a dialog showing its details is displayed. +Clicking the *Edit* button in that dialog opens the form to edit all properties of the selected event. + +The edit form is divided into different section which can be switched using the tabs on top +of the dialog: + +**Summary** + +This general section has text fields and selectors for various properties of an event. +Here's a description of all the possible values: + +* ``Summary``: The title of the event. This is what you will see in the calendar view. +* ``Location``: Where the event will be taking place. +* ``Description``: Any text that describes the event. +* ``URL``: A link to more information about this event. +* ``Start``: Date and time when the event starts. +* ``End``: Date and time when the event starts. +* ``all-day``: Check this if the event has no start/end time. +* ``Reminder``: Will pop up with an notification at a the specified time before the event. +* ``Calendar``: The calendar the event is saved in. Change it to move an event from one calendar to another. +* ``Category``: The type of event. Categories can also be used for :ref:`coloring <settings-calendar>`. +* ``Show me as``: The representation in your free/busy scheduling calendar visible to others. +* ``Priority``: The priority value of the event. +* ``Privacy``: Flag an event as "private" or "confidential" when sharing your calendar with others. + +**Recurrence** + +For periodically recurring event series, this tabs has the settings how an event is repeated +over time. + +* ``Repeat``: Start with selecting a repetition interval (e.g. monthly) +* ``Every``: How often the frequency will be relevant. For example, for an event that takes place every other week choose Weekly and then 2. + If you choose a frequency of weekly or monthly you can select which days of the week or month the event will occur. +* ``Until``: Determines the duration of the repetition. The recurrence can either run forever, for a number it times or until a specific date. + +**Participants** + +An important part of managing your schedule is to invite others to events and track their RSVP. +In this part of the edit dialog you can manage the participants of an event. Read more about this +further down in the :ref:`calendar-event-participants` section. + +**Attachments** + +Sometimes a description text isn't enough to collect information for a specific event. +Switch to this tab to attach files to the current event or to remove them again. Adding +files works pretty much the same as :ref:`attaching them to email messages <mail-compose-attachments>`: +first select a file from your local disk and click *Upload* in order to attach it. + +.. note:: Don't forget to finally save the changes by clicking *Save* in the event edit dialog. + Even switching back and forth the tabs will not yet save the data. + + +.. index:: Move, Drag & Drop + +Moving and Resizing with the Mouse +^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ + +.. container:: image-right + + .. image:: _static/_skin/event-resize.png + + If an existing event shall be rescheduled to another time or date, you'll find it handy + to do that directly in the calendar view without opening the edit form. Simply grab the event + block with the mouse and move it to the new date or time. Release the mouse button to complete. + + In *Month* and *Day* view, the event blocks have a small handle at the bottom. Drag this with the + mouse in order to resize the event meaning to adjust its duration. + + +.. index:: Notifications, Reminders, Alarms +.. _calendar-event-alarms: + +Get Notifications +----------------- + +.. container:: image-right + + .. image:: _static/_skin/alarms-popup.png + + While logged in to the webmail, event reminders will be displayed with pop-up boxes at the specified time + before the event starts. You can specify if you want to see alarms for every calendar individually. + Enable or disable reminders in :ref:`Calendar Settings <calendar-edit-properties>` from the :ref:`calendar-lists`. + +Dismiss or Snooze Reminders +^^^^^^^^^^^^^^^^^^^^^^^^^^^ + +When a reminder box pops up, you can either dismiss the notification for all events or each one individually. +When dismissed, no further reminders will be displayed. Choose a time from the *Snooze* menu to get another +reminder after the selected time. + + +.. index:: Invite, Participants, Attendees +.. _calendar-event-participants: + +Inviting Other People +--------------------- + +If you need to set up a meeting, and keep track of who's attending and who is not, the calendar can do this +as well as you to automatically send invitations and read their responses. + +When creating a new event, switch to the *Participants* tab. You're already listed as the organizer of the event. + +.. image:: _static/_skin/event-participants.png + +1. Enter the name or email address of the person to invite. Contacts from the address book are suggested as you type. + In order to send invitations, make sure the entered contact has an email address. Type it in the form + ``Person Name <email@address.com>``. +2. Click *Add participant* to add the person to the list. +3. Select a *Role* (e.g. required or optional) for this person. +4. Repeat 1-3 for further participants. +5. Check the *Send invitations* box if the application should send out invitation emails. + +Invitations will be sent out when you click *Save* and the event is created. + +.. only:: kolab + + .. index:: Availability + .. _calendar-availability-finder: + + Find Availability + ^^^^^^^^^^^^^^^^^ + + Once all the participants are added to the list, you see the individual availability status for each one + of them, given that this information is available. In case not everybody is free, click the *Find availability...* + button to open the scheduling dialog. In that dialog, detailed availability information for all participants is + displayed. Use the *Previous/Next Slot* buttons to find the next time slot where all required participants are + available. Or drag the gray area representing the event duration with the mouse to manually select a free slot. + + Click *Select* to copy the rescheduled date/time back into the event form and to close this dialog. + + +Receive Event Invitations +------------------------- + +How to process incoming event invitations is described in chapter :ref:`calendar-invitations`.
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